SolveLens HR · Work-time records

Work-time records for companies

Meet the legal requirement with reliable daily records. Clock-ins, per-employee history and exportable reports without spreadsheets.

  • ✓Daily clock-in and clock-out records
  • ✓Retained, searchable history per employee
  • ✓Exportable reports (Professional plan)
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Time reports with summary and hours chart
Work-time record reports in SolveLens HR

Why digitise work-time records

Legal requirement since 2019

Companies must record and retain daily working time. Dedicated software reduces risk compared to spreadsheets or paper.

Real audit trail

Every clock-in is logged with date and employee. No spreadsheet versions or end-of-month reconstruction.

Inspection-ready

View and export reports when an employee, labour adviser or inspector requests them.

What SolveLens HR looks like

Employee portal, leave calendar and work-time reports in one product.

My portal: quick clock-in, pending items and team activities
My portal: quick clock-in, pending items and team activities
Annual leave and public holiday calendar
Annual leave and public holiday calendar
Time reports with summary and hours chart
Time reports with summary and hours chart

What's included in work-time records

Features to comply with regulations and manage day-to-day operations.

Web and mobile clock-in per employee
Daily in/out history
Connected schedules, holidays and incidents
Period reports and export
QR/GPS verification on Professional plan

Get started in 3 steps

  1. 1 Set up the company and invite the team
  2. 2 Define schedules and clock-in method
  3. 3 Records are generated automatically each day

Work-time record FAQ

Quick answers about regulations and SolveLens HR.

Are work-time records mandatory? Yes, for most companies in Spain since 2019. You must record when each employee's working day starts and ends and retain the records.
How long must records be kept? The usual retention period is 4 years. Cloud software avoids relying on a local file that could be lost.
Is a spreadsheet enough for work-time records? It may work for very small teams but is fragile: errors, conflicting versions and weak audits. Dedicated software is more reliable.
Do remote workers need to clock in? Yes. Work-time records apply to remote work too. SolveLens HR supports clock-in from web or mobile app.
Can I export reports for payroll or inspections? Yes. On the Professional plan you can generate advanced reports and export them.

Work-time record software pricing

Work-time records included in all plans. Price per active employee per month.

Feature Basic €4.5/employee/month + VAT Professional €6/employee/month + VAT Pro €7.5/employee/month + VAT
Time tracking ✅ ✅ ✅
Leave and absences ✅ ✅ ✅
Employees and users ✅ ✅ ✅
Reports Basic Advanced + export Advanced + export
Departments and schedules ❌ ✅ ✅
Public holidays and incidents ❌ ✅ ✅
Report export ❌ ✅ ✅
Clock-in verification (QR / GPS) ❌ ✅ ✅
Documents and payslips ❌ ❌ ✅
Legal time-tracking audit ❌ ❌ ✅
Custom roles ❌ ❌ ✅
Support Email Standard Priority

Price per active employee per month. With few employees a minimum monthly fee may apply (shown when you sign up). Pro adds documents, payslips, legal audit trail and priority support.

14-day trial on Professional plan

Start 14-day trial See all SolveLens HR features →

More work-time record resources

Legal guide, other landing pages and the full product page.

SolveLens HR Time tracking: Excel vs software → → SolveLens HR How to comply with work-time records in Spain → → Time tracking Time tracking software for SMBs → Work-time records See all SolveLens HR features → →

Try work-time records with your team

14 days on the Professional plan. Check compliance without the hassle.

Start 14-day trial ← All products